Using an electronic device such as a laptop, tablet, even a smartphone to help store lesson plans as well as archive other important school-related documents like graded assignments and projects is definitely the more green approach. More importantly, it's also great for organizational purposes— you can create digital folders with appropriate titles and dates for easy retrieval. But as you've probably already learned, technology isn't always "reliable."
Sometimes computers crash and files on your hard drive are lost. Sometimes your USB flash drive won't work and you can't access your important documents (which can pretty inconvenient if you're trying to give a lesson away from home).Sometimes your tablet can run out of power at the worst time. Sometimes your email is temporarily shut down. Whatever the case, it's important that you backup everything on to a remote cloud device so that you have access to everything you need from any device at any time.
That said, below are some of the more popular remote storage -cloud devices to choose from. And the best part? They're all free!
Wanting remote access to important documents without having to constantly email themselves or save their files on a flash drive, two MIT graduates created DropBox in 2007. Today, more than 100 million people around the world uses the free service to store college papers, photos, and other documents they don't want to get lost. Windows, Mac, Linux, and Mobile users start off with 2GB of free storage but can potentially earn up to 18GB of free storage by completing various tasks, such as inviting your friends to become members.
If you already have a Gmail account, then using GoogleDrive to store documents and share texts and spreadsheets with your student is probably the easiest way to go since everything is already built in. You'll also have access to Google Docs. Google Docs can be used as a "tracker"—you can create lists and keep track of daily lesson plans, assignments completed or volunteer hours. You can also collaborate with more than one person on documents at the same time since you can see live edits. Users get 5GB of free storage and must pay a subscription for more.
Last but certainly not least is SkyDrive. SkyDrive works relatively the same as the other devices since you can store and share documents, but there is one nifty exception: Windows 8, Windows 7, or Vista, and Mac OS X Lion computer users can automatically sync their files. This way, you automatically create a backup without having to think twice about it. SkyDrive offers its users 7GB of free storage.
Aniya Wells is a freelance education and tech writer. She mostly contributes to OnlineDegreePrograms.com, a site that specializes in alternative online learning. She welcomes your questions and comments.