So, you’ve snagged a binder and scavenged enough tabs to have one for each child plus at least one for general administration/support-type papers, right? And, you’ve printed out year-at-a-glance calendars as well as monthly calendars, right? If you’re wondering what on earth I’m talking about, see The Mom Binder Part 1 article that I posted a few days ago. If you’ve done the above, then let’s finish our totally cool, useful Mom Binders.
Start by labeling a tab for each child. Mine are alphabetical and from youngest to oldest (yeah, I know, another nerdy organization thing), but they can be in any order you wish. Behind each tab, In put ALL the documents required by your state and/or school district. Check with your state homeschool organization or with the Home School Legal Defense Association if you’re not sure what’s required. If you live in one of the few states that doesn’t require any paperwork, you lucked out, but there are still a few things you’ll probably want to keep handy in your Mom Binder.
In the state of North Carolina, where we currently live, all homeschoolers are required to keep attendance logs for 180 days, immunization records (or the proper exemption paperwork), and test scores for each child, beginning at age 7, every year. I have all of these records from every year that we have homeschooled in NC. I start at the back of each child’s section and every year add in the new stuff on top, closer to the front. That way, if I should ever get audited, I can easily lay my hands on the right paperwork.
In addition, I keep printed schedules or teacher guides for each subject, as appropriate. This is just for information not in a separate teacher’s manual and for things that I need to reference frequently. I also keep a loose plan of what each child is doing for that year, so I can remember that each vocabulary segment takes 4 weeks, each science module takes 2 weeks, and that there are 33 lessons for grammar. This is my cheat sheet so I don’t have to remember everything.
My oldest daughter is graduating this year (in just over a week!! ), so in her section, I’ve added a plastic sheet protector with all of her final high school records: official ACT score sheets, final transcript, course descriptions, and reading list. I’ve labeled the sheet protector and put it immediately after her tab, so all of her information is ready to be copied and sent off to colleges. Hhhmmm, just had a thought that maybe I should put those originals in our fire-proof box and put copies into my Mom Binder.
Next, I have an "admin.” tab. I keep the Notice of Intent and other communications from the state in there, along with an official letter from HSLDA when we needed their help a few years ago. I’ve also printed out the basic state requirements just to keep handy.
In the “support group” section, I have my official membership cards from HSLDA and our state homeschool organization, as well as other miscellaneous information from those groups.
The last tab is labeled “Mom,” and in there I’ve kept helpful articles that I want to implement, encouragement from various sources, and notes from homeschool conferences. When I no longer need an article, I either trash it or file it with like documents in my file folder system.
That’s it! Leave me a comment and let me know how you set up your Mom Binder.